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Apr 07 2015

CodeBook Room Data Collector

Creating briefs and programmes is something  we have all experienced. Typically those on healthcare get a slightly easier time of it due to the products that have been built up around the industry, but as we expand out of healthcare and in to schools, airports, labs, prisons etc. we see the same problems time and time again. Data collected in miscellaneous  Excel files scattered around a network that everyone has the ability to change, and no one has the ability to track, secure or monitor the updates.

It gets worse, at the end of this process you end up with a melee  of xls files formatted in many different ways, PDF’s and even hand written mark-ups. Yes, we have been asked if there is a way to  automatically import these,  and then  share this information with BIM, and  validate the results.

Well, there is an easier way, we call it RDC or Room data collector. It’s designed to be used before CodeBook is even looked at.

We have looked at the way people need, and want to collect data. The collaboration that needs to occur and the flexibility to change the data that needs to be captured. Going further we have also looked at the deployment options in terms of data hosting, and application hosting to make the process as painless as possible.

The concept: RDC can be installed locally, or in the cloud. It’s an application like CodeBook that links back to a database. The design team can use the RDC to easily assign room data and equipment to a Room. The layout can be easily manipulated to reflect your RDS layout so adding and updating/changing information remains intuitive.

Why is this beneficial? There are a number of reasons!

1)      Collaboration: the RDC can be used by all members of the team. They can manipulate and edit data directly  Passwords can be set by the p[roject manager, and which data is editable can be controlled by the project manager and all changes are live and instant

2)      Tracking of information: any time a change is made, the username, time, PC, date and the change is collected. You know what happened, when and by who.

3)      Workflow: once the data is in RDC it can be used to create many different style reports, it’s accessible in an open format and can be used with CodeBook for BIM design validation. No one should ever have to manually type out room data and ff+e lists again!

4)      I could go on, but the main reason for use is usability and time saving which equals money saved and more effective use of everybody’s time. With RDC, brief building is as easy as drag and drop.

Part 2 of this will follow in a few days, discussing workflow and actual usability, as for now I leave you with pictures as this blog would not be complete without pictures.

 

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