Do projects benefit from centralizing and rationalizing data from hundreds of rooms across multiple models?

Do projects benefit from centralizing and rationalizing data from hundreds of rooms across multiple models?


BIM Landscape – Growing adoption by the willing and implementation by the less willing!

Project datasets are growing exponentially and will continue to accelerate.  Growth is generated by (1) BIM implemented because of the perceived benefits it brings on current and future projects, (2) increasing number of projects where BIM is a mandated requirement , (3) increased data capture, reporting and analysis mandated contractually and (4) owner demands for additional data required to be capture data for facility management purposes.


It’s the Data – Mountains of it and its growing!

Our experience indicates a typical room with room, FFE, Doors and MEP data contains conservatively 5,000 pieces of data. Using this figure on the CHUM the largest project CodeBook Pro is currently used on it has 15,000 rooms and 500,000 equipment items equals over 75 million pieces of data which must be captured, tracked and validated.


Do you have the right tool for the job – From Brief to Handover?

Excel Centric Working

So yes they are cheap, familiar and simple to use and can be built to perform low level database functions with linking worksheets. Lookup tables etc., however, they unlikely to be robust, secure or efficient enough to handle the datasets we are seeing and expected in the future.

You could decide to develop your own in-house Excel based spreadsheet tool with management agreement or developed unofficially by local offices and well-meaning team members.  The question you have ask yourself is should the success of your business and project mission critical tasks be completed by a tool which is likely to be undocumented, difficult to support when the “developer” has moved on and distracting staff from their real work.

Nor will a suite of professionally developed Excel based spreadsheet tools offer all necessary tools and functionality to manage increasingly high volumes of complex data from brief to handover.  Plus not one of these developers provides all the functionality required to data handle from brief to handover.  Trying to solve this issue by mixing and matching Excel spreadsheet tools from different vendors in an attempt to achieve a suite of tools comes with its own inherent issues and problems such as working with multiple user interfaces which are all different and the real major issue of how and what format to transfer data between tools.

Ask yourself are Excel spreadsheet tools really suitable for a federated or collaborative workflow environment and mission critical tasks with serve financial and contractual consequences where true multi-tasking and multi- user access are needed when working on a common project dataset.

Database Centric Working

Do you build your own in-house tool or invest in an off the shelve solution?  There is a tendency in the industry to think its only “data” how difficult can it be to design our own system, its free and it will do exactly what we want.

Where we have completed against an in-house design solution we have found the client has significantly underestimate the skills, resources, time needed and complexity of developing API’s necessary to facilitate transfer of data between the CAD/BIM platforms and these solutions have very limited functionality required to do complete the necessary project tasks.

The implications, issues and problems with developing in-house Excel spreadsheet based tools are as relevant to in-house database based solutions.


CodeBook has been a database centric room data trail blazer and evangelist for years. Even before data management become fashionable with the launch of “BIM” so you could say we have been “doing” BIM for years, we just didn’t have a three letter abbreviation for what we did.

CodeBook continues to be a head of the curve with functionality and processes to handle larger and large datasets and our deep understanding of needs of users ensures CodeBook Pro offers all the tools in one solution needed to transport the data along is journey from brief to handover.

CodeBook Pro is the bench mark tool for the efficient and cost effective data capture, management and validation.  We meet the needs of every AEC professional at every project stage from inception to handover and we have more years’ experience in developing functionality than any other vendor on the market.

In this market experience accounts for everything you need to know the people behind the solution really have experience the daily ups and downs and frustrations associated with taking a project from brief to handover on some the complex and large projects.  CodeBook has development team headed by an architect with over 35 years’ experience.


CodeBook Pro – Intelligent Room Data Management

Our world leading solution is based on a proven data management methodology designed and developed by seasoned AEC professionals with real hands on project experience.  CodeBook Pro has been used by leading AEC professionals and organisations across the globe for over 20 years on all building types, complexity and size.

Our powerful enterprise solution delivers structured, centralised, rationalised and verified data from brief to handover and interoperability with all major CAD and BIM.  CodeBook Pro’s simple and easy to use user interface provides access to a most comprehensive suite of functionality available equipping users to work on any size of project regardless of size, complexity or sector:


During Projects
  • Simple process for importing client briefs containing Schedules of Accommodation (SoA) and Equipment (SoE)
  • Manage data stored centrally across multiple CAD / BIM models and platforms
  • Synchronize and validate data with CAD/BIM Platforms identify differences between brief and drawing
  • Create and update room templates  to manage multiple rooms from a single managed data source
  • Edit data at room level with visual indicator to easily identify changes from template
  • Track changes and reasons to room data
  • Quality control through data verification and validation
  • Load and update individual rooms, FFE and MEP data or and / or batch load
  • Report creation using centralised room and equipment libraries rationalizing data management with standard and / or customisable report outputs
  • Create room layouts and automatically produces room elevations
  • From brief to handover incrementally capture data for owner import into CAFM
  • And much more …….


Future Projects
  • Using knowledge captured and validated data from previous projects
  • Quicker and easier project set up
  • Enterprise-wide best practice availability in sector based room template, room and equipment libraries

Book Your Demo Today!

See how CodeBook Pro can quickly and easily revolutionize your BIM data workflow today and ensure your organisation is ready for the increasing data management challenges tomorrow

Call Andy Hamer (+1 858 812 7711 / + 44 (0) 1276 537 282 / + 44 (0) 7912 869 976), Skype (andyhamer) or email








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